Child Data Protection & Privacy Notice

1. Our Commitment to Children’s Privacy

JUJU International Preschool recognises that children deserve special protection when their personal information is collected, used, stored or shared.

We are committed to respecting children’s dignity, privacy and safety in all educational, administrative and digital activities.

This notice explains how we handle information relating to children enrolled at or applying to JUJU.

2. Information Relating to Children

Depending on the child’s enrolment and educational requirements, the School may process:

• Child’s full name and date of birth.
• Parent or guardian details.
• Admission and enrolment records.
• Attendance information.
• Learning progress and activity records.
• Relevant health, allergy or emergency information voluntarily provided by parents.
• Authorised pickup information.
• Photographs and videos, subject to the applicable consent arrangements.
• Information necessary for educational support and school administration.

The School will seek to avoid collecting information that is unnecessary for its stated purposes.

3. Parental or Guardian Authorisation

Parents or legally authorised guardians are responsible for providing accurate information and completing required authorisations.

Where consent is legally required, JUJU will obtain appropriate parental or guardian consent before processing children’s personal data.

The School will maintain appropriate procedures to verify the authority of the person providing consent.

4. Purpose of Processing

Children’s information may be used for:

• Admission and enrolment.
• Classroom planning and educational support.
• Attendance and authorised collection.
• Emergency communication.
• Health and safety management.
• Parent communication.
• Learning progress reporting.
• School administration.
• Compliance with applicable legal obligations.

5. Access to Children’s Records

Access to children’s records will be restricted to authorised persons who require the information for their responsibilities.

Parents or authorised guardians may request access to relevant records, subject to verification, applicable law and the rights and safety of others.

Staff members must not share student information through personal accounts, unauthorised devices or public communication channels.

6. Photography and Digital Media

Photographs, recordings and videos involving children will be managed under the separate Child Photography & Media Consent Policy.

Educational documentation, internal school records, website publication and promotional use are distinct purposes and may require separate permissions.

7. Third-Party Service Providers

Where the School uses digital learning platforms, communication systems, hosting services or administrative software, it will assess the provider’s data-handling arrangements and implement appropriate safeguards.

Information will not be shared unnecessarily.

8. Data Security and Incidents

The School will maintain reasonable security procedures to prevent unauthorised access, disclosure, alteration or loss of children’s information.

Suspected privacy or data-security incidents must be reported promptly to the School Management.

The School will assess and respond to incidents in accordance with applicable legal requirements.

9. Retention and Deletion

Children’s records will be retained according to their purpose and applicable record-retention requirements.

When records are no longer required, they will be securely deleted, anonymised or disposed of, subject to lawful retention obligations.

10. Parent Requests

Parents and authorised guardians may contact the School regarding:

• Correction of inaccurate child information.
• Access to relevant records.
• Withdrawal of applicable consent.
• Questions about data sharing.
• Privacy complaints.

Requests will be handled through the School’s designated contact process.

11. Contact

For child-data protection matters:

Read this notice together with the Privacy Policy and Child Photography & Media Consent Policy.